As stated in "The strategic context for the regulated framework," building control functions necessitates a careful, risk-based approach that is informed by strong regulatory principles. Strong and pertinent systems and controls must be maintained to support these activities properly. Maintaining open lines of communication with staff members performing building control tasks is essential to making sure they are aware of all applicable local, state, federal, and technical regulations as well as any other information that may have an impact on their work. In addition, the building control's reputation must be protected, and standards and laws must be followed, therefore mechanisms and controls must be in place to recognise, manage, and reduce risks to the provision of building control services.

Strict adherence to statutory consultation requirements is required, along with extensive documentation proving involvement with consultees, the rationale behind decisions, and pertinent experience from Registered Building Inspectors. Building control functions should be governed by well-documented, often updated policies, procedures, and processes that are in line with the most recent recommendations. Furthermore, preserving precise and current documentation about building control operations is mandatory for a minimum of 15 years. This documentation should cover a range of topics, including applications for permission, inspections, intervention, enforcement measures, and cancellations of first notifications.

Records must be stored and managed effectively to facilitate electronic identification, updating, sharing, and transfer. Strong procedures and controls are required to guarantee compliance with demands made under applicable Act provisions. Mechanisms for governance and supervision are required to guarantee that outsourced service providers abide by legal and regulatory obligations. To encourage reporting of problems, an organization's leadership must openly endorse and aggressively promote a "speak up" or whistleblower policy.

A regular performance evaluation of building control operations, both internal and external activities including spot inspections, peer reviews, audits, and management reviews has to be carried out at least once a year. These assessments have to take into account any threats to the efficient execution of functions, such as grievances, appeals, demands from the regulatory body, and existing guidelines. Delivering building control functions must prevent conflicts of interest. It is also important to have visible, easily available, and updated complaint-handling procedures including channels for appeals, referrals, and alternative dispute resolution.

Systems and Controls